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TRINITY CHURCH
ANNUAL REPORT - 2021

BUILDINGS & GROUNDS

SERVICE GROUPS

Building and Grounds Committee

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Our Direction: This year’s work of the Buildings & Grounds Ministry Team was shaped by Scott White’s challenge in our opening meeting, “Five years ago Trinity’s historic capital campaign allowed us to take a comprehensive look at our buildings and take enormous strides toward renewing our sacred spaces,” he said. “Now we must move toward managing our physical assets in a way that integrates long-term campus sustainability with day-to-day maintenance and repairs.”

 

We are being called to simultaneously look down at the urgent tasks at hand and look ahead to Trinity’s future. I hope you will see that reflected in snapshots of our Team’s current work below.  

Maintenance and Repairs completed in 2023    

 

  • Roofs: All roofs have been inspected and repairs or repair plans made. Flat roofs were replaced over the sacristy and the 2nd floor elevator hall; both have a 20-year warranty. A standing contract was negotiated for annual roof inspections, which will keep us aware of current and emerging roof problems. 

  • Gutters and downspouts: All gutters and downspouts were cleaned and repaired in July. A contract was negotiated for twice-annual cleaning, inspection, and repair of this system to dramatically reduce the likelihood of water incursion.   

  • Stormwater Drains: With gutters and downspouts now clear, we can see where we have problems with underground drains to carry stormwater to the street. To properly size replacements for collapsed drains, an engineering study is underway to map stormwater volumes on all south-facing roofs. To stop water incursion into the basement while that study is completed, a temporary drain is now in place on the northeast corner of Tuton Hall. 

  • Sacristy Renovations: We are working with Nancy Whisenhunt, who is managing updates of the “Working” and “Clergy” sacristies. We have assisted in setting the project’s scope and budget and are providing HVAC systems, improved lighting, and replacement windows.  

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  • Safety and Security: This year all 19 exterior doors were assessed for structural integrity and ability to provide safety and security to building occupants. Plans were made and priorities were set for repairs. By year-end five doors across the south face of the building will be repaired and have new locking systems and emergency exit “panic bars.” 

  • Accessibility: The door from the entrance courtyard to the undercroft was sealed this summer due to its frame’s failure. Given this door’s generous width and proximity to our elevator, we are taking this opportunity to rebuild the door and frame as an ADA-compliant entrance, allowing people in wheelchairs to open the door and enter or exit without any assistance. 

  • Windows: With the stained glass windows restored by the capital campaign, we assessed the condition and repair needs of the 223 other windows throughout the complex. Two will need immediate replacement when the old window air conditioners are removed during the sacristy renovations.     

  • Motion-Activated Lights: 18 bathroom lights throughout the complex are being converted to use power only when someone is in the room. 

  • Playground: In time for this year’s Vacation Bible School, playground drains were unclogged, the ground was re-leveled and new mulch was installed.

 

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Work on Long-Term Campus Sustainability in 2023

 

  • B&G Workspace: Seeing the need to have frequent “working meetings,” we arranged the shared use of a room on the Oak Hallway. A work table, filing cabinet, corkboard and whiteboard help us in planning and implementing projects, meeting with contractors, and storing related documents.

  • B&G Archives: We compiled over 2,000 pages of documents (dating back to 1911) retrieved from offices, basement storage, and the personal files of former B&G Team members. The documents relate to construction, renovation, replacement of equipment, land purchases, and a host of major decisions made regarding Trinity’s physical assets through decades of work. All of these documents are now filed in dedicated, secure B&G storage. 

  • Architectural Drawings: All existing plans and drawings (dating back to 1912) are now in the B&G workroom. This fall the plans are going to be “digitized” and stored in “the cloud.” Trinity will have 24/7 digital access and will have a high-resolution copy of each sheet. The originals will be placed in secure, climate-controlled, and fireproof storage off-site. 

  • New Resources: We have become active members of the Episcopal Parish Network. Comprising over 200 clergy and lay leaders across the country, the group partners with national experts to identify best practices in parish management. A Buildings & Grounds representative recently attended a virtual conference on the care of buildings. He brought back a wealth of knowledge that would have been practically impossible for us to find on our own.          

 

What’s Next: Initial 2024 Priorities (Plans and budgets in the works)

 

  • Sacristy Renovations: To ensure that the sacristies are fully functioning before Easter, we manage the infrastructure work and assist with coordinating contractors as needed. 

  • HVAC Systems: Our goal by year-end is to assess and inventory all of the parts of Trinity’s many components (different types, ages, conditions and capabilities) and plan for maintenance, repair, and replacement as anticipated over the next 10 years. 

  • Roofs: With the roofs of the 1921 and 1962 buildings repaired or replaced this year, we plan to repair leaks in the nave roof next year. 

  • Bell Tower: Analysis of photos made during the most recent repairs (2017) to the bell tower roof call for an updated assessment of the tower roof, supporting structure, and some masonry at the top. Early next year we will define the scope, budget, and timing of this essential capital project. To assist, we plan to retain an architect experienced in historical building structures, church buildings, and preservation methods.

  • Safety, Security and Accessibility: We will update Trinity’s Life Safety Plan,  continuing to improve exterior doors as funds are available. 

  • Windows: Based on our 2023 assessment, plan maintenance and repair anticipated over the next 10 years. 

  • Planning: Begin assessment of Trinity’s space utilization with a goal of using every bit of space as efficiently as possible and supporting Trinity’s continued growth.            

 

What’s Next?  

 

2023 has been an exciting year of discovery, planning, and work. While the year’s accomplishments have been gratifying, they amount to just the first step in a long journey. I am encouraged by a team of people with the knowledge, skills, and experience required to maintain our mission’s dual focus. This year’s team includes Mack Day, Fred Fairhead, Carole Hedden, Cole Hedden, Dave Hensley, Ralph Simpson, Ed Snyder, Adrian Vassallo, Tom Williams and Glenn Childes. Scott White has also been an active participant. Please join me in thanking each of these people who are giving generously of their time and talent–ask them about the work they see ahead. They have made possible all of the things listed above–and much, much more!

 

In this year’s work, we have confirmed that a reliable engineering rule-of-thumb applies to Trinity: For every dollar of deferred maintenance, organizations will have to pay at least $4.00 in future repairs and replacements. In our work this year, we have seen the impact of things that haven’t been maintained through lack of funds. At the same time, we have seen evidence of hard work and creative effort to accomplish a remarkable amount of preventive maintenance at Trinity through the years. We have also gained a deep appreciation for the remarkable preventive maintenance done by Glenn and all of the staff. They do so much with the funds available! 

 

Care of our buildings is improving–and we must do more! Trinity and its growing ministries deserve safe, accessible, and sustainable facilities. Your Buildings & Grounds Ministry Team looks forward to working with Trinity’s clergy, staff, vestry, and parish community to continue moving in that direction! 

 

Faithfully submitted,

Stan Hubbard

Convener

Creative Care

On February 7, 2023, about ten Trinitarians attended the Creation Care Alliance symposium at Montreat, where we heard from a variety of speakers about the ways our faith calls us to care for the more-than-human world, and the ways people in Western North Carolina are partnering to do so. 

 

That group of folks felt called to continue meeting together, and led by Rev. Amy Peterson, formed Trinity’s Creation Care Committee. Several other people joined the group as well. Monte Gaillard, having a background in working for the Nature Conservancy, chairs the group, which meets about once a month. Twenty-five folks are in the group, and about ten of those come to meetings regularly.

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​Our Mission

  •  To foster a greater awareness and appreciation of all of God’s creation and its sacredness, so that we experience the love of God, and allow love to move us to gratitude and action on behalf of the more-than-human world 

  • To create, nurture, and maintain the landscape surrounding Trinity Church, Asheville, North Carolina, with an acute sense of the genius loci (the spirit of the place) and for the betterment of the natural world 

  • To set an example at Trinity that inspires and enables others to reconsider their own landscapes and lives

In our first six months, we:

  • Established a composting system at Trinty; inspired United Methodist Church to join our efforts!

  • Collaborated with First Presbyterian Church, United Methodist Church, and Trinity on our first Earth Day Celebration!

  • Raised funds to upgrade the Courtyard and Memorial Garden!

  • Hosted a work day for volunteers on April 24th!

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  • Refreshed and sustained the herb garden! (Thanks, Melissa Harrelson!)

  • Hosted a garden tour at the home of Parishioner Mack Day to benefit the Creative Care Committee and the Memorial Garden!

  • Shared Lee MacAulliffe Rambo’s bunnies with the church in a variety of ways; she also wrote about Celtic saints with a connection to the natural world for our instagram, and raised funds by selling “bunny honey”!

  • Funded and planted plants for the children’s playground! (Thanks, Monte and Palmer Gaillard!)

  • Set up a new watering committee for gardens!

  • Hosted a tour/lunch with noted Naturalist Sonya Carpenter at Highlands Botanical Gardens on August 24th!

 

We are grateful and excited for what will come next as we practice loving our more-than-human neighbors and caring for all creation.

Respectfully submitted, 

Amy Peterson +

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Creative Care

On February 7, 2023, about ten Trinitarians attended the Creation Care Alliance symposium at Montreat, where we heard from a variety of speakers about the ways our faith calls us to care for the more-than-human world, and the ways people in Western North Carolina are partnering to do so. 

 

That group of folks felt called to continue meeting together, and led by Rev. Amy Peterson, formed Trinity’s Creation Care Committee. Several other people joined the group as well. Monte Gaillard, having a background in working for the Nature Conservancy, chairs the group, which meets about once a month. Twenty-five folks are in the group, and about ten of those come to meetings regularly.

IMG-0144.jpg

​Our Mission

  •  To foster a greater awareness and appreciation of all of God’s creation and its sacredness, so that we experience the love of God, and allow love to move us to gratitude and action on behalf of the more-than-human world 

  • To create, nurture, and maintain the landscape surrounding Trinity Church, Asheville, North Carolina, with an acute sense of the genius loci (the spirit of the place) and for the betterment of the natural world 

  • To set an example at Trinity that inspires and enables others to reconsider their own landscapes and lives

In our first six months, we:

  • Established a composting system at Trinty; inspired United Methodist Church to join our efforts!

  • Collaborated with First Presbyterian Church, United Methodist Church, and Trinity on our first Earth Day Celebration!

  • Raised funds to upgrade the Courtyard and Memorial Garden!

  • Hosted a work day for volunteers on April 24th!

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  • Refreshed and sustained the herb garden! (Thanks, Melissa Harrelson!)

  • Hosted a garden tour at the home of Parishioner Mack Day to benefit the Creative Care Committee and the Memorial Garden!

  • Shared Lee MacAulliffe Rambo’s bunnies with the church in a variety of ways; she also wrote about Celtic saints with a connection to the natural world for our instagram, and raised funds by selling “bunny honey”!

  • Funded and planted plants for the children’s playground! (Thanks, Monte and Palmer Gaillard!)

  • Set up a new watering committee for gardens!

  • Hosted a tour/lunch with noted Naturalist Sonya Carpenter at Highlands Botanical Gardens on August 24th!

 

We are grateful and excited for what will come next as we practice loving our more-than-human neighbors and caring for all creation.

Respectfully submitted, 

Amy Peterson +

Communications Team

Leaders:  Scott White and Amy Peterson

 

Trinity’s newly-formed Communications team met in March, April, and May, and after a summer off, will resume meeting this fall. With a goal of making our communications clearer and more streamlined, we began by auditing our current communications and exploring options for outside groups to redo our web presence.

We have begun the process of cleaning up our website and making it more user-friendly and easier to navigate. We’ve also redesigned our Friday emails, taken steps to get more folks comfortable with Realm, and gotten our YouTube listings more up-to-date. Connie Wilson and Steve Bennet made a video showcasing life at Trinity. We continue to evaluate our use of Facebook and other social media.

Trinity Art Guild

 

For many years, Dianne Weaver chaired the Art Guild from its inception when Bill Whisehunt was Rector. Following Dianne’s death in December 2022, Nancy Swann felt called to keep the Art Guild functioning in Dianne’s memory and asked Scott White for his approval. 

 

The first meeting was organized in February 2023, and two new members were welcomed, Ann Sherrill and Wendy Dowden. 

 

The group voted to donate any earnings from the sale of merchandise and other future projects to Camp Henry (50%) and Lake Logan (50%) as these two entities now operate as one. 

In May, 2023, another meeting was held when Sally Cochran proposed Deacon Bob Zito’s generous offer of holding “cooking events” with all proceeds going to Camp Henry/Lake Logan. Nancy and Sally became Co-Chairs of the group. In June, a sale was held at Coffee Hour of Trinity t-shirts and caps in an effort to lessen inventory. In September, 2023 the Art Guild had a table at the Ministry Fair to promote Camp Henry/Lake Logan and their future “Cooking Dinners” at Deacon Bob Zito’s new home in the spring of 2024. 

 

Two new members Emily Ray and Byron Ellen Shaw signed up to join the Guild which now has twelve members. 

 

Faithfully submitted, 

Nancy Swann and Sally Cochran

Lake Logan Volunteers

Our Diocesan-owned camp and conference center’s mission statement is to serve Christ by welcoming all generations to experience restoration and reconciliation with God, one another, and all creation. 

 

Thursday Volunteers at the lake experience this every week as we do a variety of inside and outside work, including gardening and groundskeeping, painting, minor construction and repairs, and interior cabin improvement. We have fun and fellowship while getting things done. Some people come every week while others come once or twice a month. We welcome everyone whenever you can come and welcome all skill levels. Volunteers are the heart of Lake Logan. We are grateful that Trinity has so many people who have been involved over the years.

 

Lake Logan is a 260-acre property in Canton that surrounds the lake. Cabins accommodate up to 88 guests, boys and girls cabins accommodate another 90, and there are several campsites. 

 

Team Members: Paul Dismukes, Chris Kamm, Jeff Imes, David Pheil, Fred Koon, Paul Hatfield, Bill Brackney, Van Joffrion, Nancy Swann, Michelle Minks, Laurie Williams, Kay McCann, Stuart Camblos, Lorrie Weeks, Melissa Harrelson, Tina McGuire, and Grace Pless.

 

Respectfully submitted,

Fred Fairhead and Carlyn Pheil, Conveners

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